Audit History

Audit History allows TrackVia Admin Users to see any and all changes made to any record and/or any field in any table. Audit History includes every change made to every record in your database. Below is a list of scenarios for Audit History usage.

Scenario

Audit History Available?

Details

A record is added manually through a form

Yes

Initially, you’ll see all the field values entered, by whom, and when.

Multiple records are added via import

Yes

You’ll see the same information as if the records were added through a form.

A record is manually edited through a form

Yes

You’ll see when and who edited which fields including the old value and the new value for those fields.

Multiple records are updated via import

Yes

You’ll see when and who edited which fields including the old value and the new value for those fields.

Multiple records are edited via bulk update

Yes

You’ll see when and who edited which fields including the old value and the new value for those fields.

A record is deleted

View Level:  Yes

Form Level: No

View Level:  See who deleted the record and when.

Form Level:  You will no longer be able to access the form for that record, so audit data will not be available at a form level.

Multiple records are deleted via bulk delete

View Level:  Yes

Form Level: No

View Level:  See who deleted the records and when.

Form Level:  You will no longer be able to access the form for those records, so audit data will not be available at a form level.

A table field is deleted

No

Because the field has been removed completely, you will not be able to see any previous audit history associated with that field.


The Audit History of records can be accessed at either the Form Level for an individual record or at the View Level. See below for a description of how to access Audit History at each level.

VIEW LEVEL:

From a view, you can navigate to the “Hamburger” menu and find an option called “History.”



FORM LEVEL:

From a form, navigate to the “Hamburger” menu and you’ll find “History” as an option at the bottom of the menu.



Check out a video of the feature HERE.

Feedback and Knowledge Base