Audit History

Audit History allows TrackVia Admin Users to see any and all changes made to any record and/or any field in any table. Audit History includes every change made to every record in your database. Below is a list of scenarios for Audit History usage.

Scenario

Audit History Available?

Details

A record is added manually through a form

Yes

Initially, you’ll see all the field values entered, by who, and when.

Multiple records are added via import

Yes

You’ll see the same information as if the record was added through a form.

A record is manually edited through a form

Yes

You’ll see when and who edited what fields including what the old value and what the new values are of those fields.

Multiple records are updated via import

Yes

You’ll see when and who edited what fields including what the old value and what the new values are of those fields.

Multiple records are edited via bulk update

Yes

You’ll see when and who edited what fields including what the old value and what the new values are of those fields.

A record is deleted

View Level:  Yes

Form Level: No

View Level:  See who deleted the record and when

Form Level:  You will no longer be able to access the form, so all audit data will not be available at a form level.

Multiple records are deleted via bulk delete

View Level:  Yes

Form Level: No

View Level:  See who deleted the record and when

Form Level:  You will no longer be able to access the form, so all audit data will not be available at a form level.

A table field is deleted

No

Since the field has been removed completely, you will not be able to see any previous audit history associated to that field.


The Audit History of records can be accessed at either the Form Level for an individual record or at the View Level. See below for a description of how to access Audit History at each level.

VIEW LEVEL:

From a view, you can navigate to the “hamburger” menu and find a new option called “history”.



FORM LEVEL:

From a form, navigate to the “Hamburger” menu and you’ll  find “History” as a new option at the bottom of the menu.



Check out a video of the feature HERE.

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