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Count the number of child records with specific data in a field



  • Tiffanie Staver
    Witte commented  ·  

    Hello John,

    To achieve this, you would want to create a new calculated text field on the child table use to mark records as being "Available" or not. You could use the following syntax:

    if({Field} = "Available", "1", "0")

    This formula will look to your preexisting field and returned a "1" if the value in that field is "Available". If not, it will returned a "0". Then, from the parent table, you can reference that newly created child field using the count() function to count the number of records that have been marked with a "1".

    I hope this is helpful. If you have any questions or need further assistance implementing this, please don't hesitate to reach out to our Support Team at 800-673-3302 or


  • Tiffanie Staver
    Witte commented  ·  

    Just to clarify John, you would actually want use the sum() function to count these values, not the count() function I mentioned in my original response. This is because the count() function will count all of the values, both the "1"s and the "0"s. Instead, we want to sum those numbers, which will give us the accurate of records with "1" marked.

    My apologies on the confusion. Please let me know if I can provide any additional clarity.


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